Uses of Suspense Account Trial Balance With Examples

suspense account examples

When you receive the full payment from the customer, debit $50 to the suspense account. This closes the suspense account and moves the payment to the correct account. For suspense account journal entries, open a suspense account in your general ledger.

In order to fulfill the demand for accuracy, you must search for the errors and remove them as soon as possible. At the end of the month, his accountant had to reconcile the bakery’s ledgers but there was a bank transaction of $300 that he had no record off. In order to file the monthly tax report on time he put this amount in a suspense account and the ledgers were reconciled perfectly. When the trial balance shows credits exceeding debits, the difference should be recorded as a debit to reflect the temporary nature of those funds.

What is a suspense account?

Until that’s cleared up, a bookkeeper might set that money aside in a suspense account so the cash is available as soon as they uncover the reason for the invoice. Finally, internal bookkeeping errors, such as overstated or understated balances, duplicate entries, or incomplete or partial entries are recorded in the suspense account until the error can be adjusted. Timely, reliable data is critical for decision-making and reporting throughout the M&A lifecycle. Without accurate information, organizations risk making poor business decisions, paying too much, issuing inaccurate financial statements, and other errors.

Suspense accounts serve as an important tool so that companies are able to properly classify accounts. When the transaction in question has something to do with the Accounts Payable, the suspense account is considered to be under current liabilities. When it comes to bookkeeping, accuracy plays an important role to provide relevant, reliable and timely financial reports. (iii) Cash Rs.390 received from Geetha, though entered in the cashbook had not been posted to Geetha’s a/c.

Brokerage Suspense Accounts

This entry is used to correct the error and bring the account balances to their correct amounts. The adjusting entry is made by debiting or crediting the account that was originally affected by the error and by debiting or crediting the suspense account. A common practice of recording in suspense accounts is when a company receives a payment from a particular client but the invoice number is not specified. The purpose of suspense account entries is to temporarily hold uncategorized transactions. Close the account after moving the entry to the correct permanent account. Typically, all you’ll have to do is call customers, check over financial statements, and go through invoices to allocate payments to their respective accounts.

Until you actually make the withdrawal from the agent or financial institution, the remittance money may be stored in their suspense account. The funds may be allocated to the suspense account for payments that are not fully received. If the business does not know which bill or invoice a payment is for, the business can place the funds into the suspense account until it is determined. A suspense account is one that temporarily records transactions that have yet to be assigned to their proper accounts. The suspense account is situated on the general ledger and is used to temporarily store specific transaction amounts.

More Definitions of Suspense Accounts

To close the suspense account, credit the suspense account and debit the supplies account for the purchasing department. If you’re unsure about where to enter a transaction, open a suspense account and talk to your accountant. If the credits in the trial balance are larger than debits, record the difference as a debit. If the debits are larger than credits, record the difference as a credit. If you are purchasing an asset that you will not receive until you have paid in full, payment instalments can be placed in a suspense account and moved to an asset account when completed.

  • The suspense account can also work as a security feature for investors, says Harry Turner, former hedge fund manager and founder at The Sovereign Investor.
  • Sometimes, you don’t have all the necessary information for accounting.
  • A lot of people like to split their mortgage payment into two payments, so the loan servicer would create a suspense account to hold the first partial payment.

Most companies clear their suspense accounts on a monthly or quarterly basis. It is useful to have a suspense account, rather than not recording transactions at all until there is sufficient information available to create an entry to the correct account(s). Otherwise, larger unreported transactions may not be recorded by the end of a reporting period, resulting in inaccurate financial results.


BlackLine’s glossary provides descriptions for industry words and phrases, answers to frequently asked questions, and links to additional resources. It’s time to embrace modern accounting technology to save time, reduce risk, and create capacity to focus your time on what matters most. Retailers are recalibrating their strategies and investing suspense account in innovative business models to drive transformation quickly, profitably, and at scale. Save time, reduce risk, and create capacity to support your organization’s strategic objectives. To sustain timely performance of daily activities, banking and financial services organizations are turning to modern accounting and finance practices.

  • The account temporarily stores entries while you decide how to categorise them.
  • (e) The total of the Discount column on the debit side of the cashbook has been cast short by R.30.
  • If so, the liability suspense account is classified as a current liability.
  • Typically, all you’ll have to do is call customers, check over financial statements, and go through invoices to allocate payments to their respective accounts.
  • For suspense account journal entries, open a suspense account in your general ledger.

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